Wellpinit ERATE RFP: LONG-DISTANCE for YEAR 2009-10

RFP: LONG-DISTANCE Telephone Service

BID DEADLINE: Friday, January 30, 2009 at NOON (PST)

The Process for RFP submissions

RFP FOR a 5-year LONG-DISTANCE Service

The Wellpinit School District is seeking a contract to supply long-distance telephone service, with the following features:

low-cost reliable long distance service
ability to interface with the present Inter-Tel PBX system, as well as any future PBX system from a major provider
ability to provide long-distance calling code numbers for individuals within the organization
ability to add, delete or modify an individual's calling code easily
ability to provide monthly telephone bills broken down by calling number code. The report should have one page for each person's calling code and a listing of all their calls
ability to provide a calling code for long-distance calls within the local area code [509]
ability to block long-distance calls within the local area code unless they use a calling code
ability to block certain numbers, including 900 numbers
ability to readily add or block future calling codes as they become available
we are looking to enter into a five-year contract, but we would also consider month-by-month tariff services as an option

DETERMINING FACTORS FOR AWARDING THIS CONTRACT

Cost (both initial and sustained)
Ability to provide desired reports
The details of the exact service set proposed.
The kinds of unique or distinguishing features that can be provided
Reputation of firm in both performance and service
A willingness to work through the FCC eRate program
Other Services Provided

BIDDER QUALIFICATIONS
The proposer must be an established long-distance provider, and have the resources to enter into a long-term contract.

PROCESS FOR RFP SUBMISSION
The following procedure should be followed for responding to this RFP:

An estimate of the long-distance costs
Evidence that the product line meets the determining factors for awarding of the contract must be submitted with quotes.
Prices must be guaranteed up to 200 days from the date of contract award. The Wellpinit School District reserves the right to order the equipment anytime during that time period in their efforts to maximize the availability of Universal Service Funds.
Vendor must work through the Federal eRATE System, the Universal Service Fund, in order to receive the Federal portion of the cost of the items.
All bills are to be paid when services are satisfactorily completed.

ALL MATERIALS AND BIDS MUST BE SUBMITTED AND RECEIVED BY:
BID DEADLINE: Friday, January 30, 2009 at NOON (PST)
WE ANTICIPATE AN PROVISIONAL AWARD SHORTLY THEREAFTER
All bids and ancillary materials should be either :

emailed to:
Magne Kristiansen / Technology Director
magne@wellpinit.wednet.edu
FAXED to Magne Kristiansen / Technology Director
Wellpinit SD 49
at fax number: 509.258.7378
or sent by mail/courier to:
Magne Kristiansen / Technology Director
Wellpinit SD 49
PO Box 390
3960 Ford-Wellpinit Road
Wellpinit WA 99040

For further information regarding this bid, please contact
Magne Kristiansen / Technology Director of the Wellpini SD
magne@wellpinit.wednet.edu

Last Updated
November 12, 2008

The Wellpinit School District serves all students on the Spokane Indian Reservation.
Our student body of 570 enjoys one of the most technologically advanced schools in Eastern Washington.
We take pride in keeping our students up to date with the latest advancements in education and technology.